Buying used industrial equipment: an inspection checklist

1. Define the job the equipment must do

Record the required capacity, working envelope, materials and tolerances before comparing listings. Check the available floor space, access route and site services. A machine that fits the process may still require changes to your premises or supporting equipment.

• Confirm the exact model and configuration, including any optional equipment.
• Match power, compressed air, extraction and other connections to your site.
• Identify the controls, software, tooling and interfaces your team needs.

2. Establish who is selling and what is included

Check the business name, company registration and the identity of the person handling the sale. Ask the seller to confirm their authority to sell the equipment. For an insolvency estate or factory clearance, establish who can approve an offer and release the asset.

• Request an itemised list of tooling, accessories, guards, manuals and spares included.
• Confirm the machine’s current location and whether it is still installed.
• Use the listing as a starting point; verify details directly with the seller.

3. Request records that identify this machine

Ask for a readable nameplate photograph, serial number and available operating and maintenance records. Hours, service history and previous repairs can provide useful context, but each needs to be understood alongside the machine’s actual work and condition.

• Request the operating manual and available technical documentation.
• Ask which defects, modifications or missing components are known.
• Have a qualified adviser assess the documentation and requirements relevant to your intended installation and use.

4. Arrange a suitable inspection

Where practical, arrange an inspection by someone qualified for that equipment. Agree with the seller whether the machine can be demonstrated safely, what can be tested, and whether a representative output or sample is available. Photos and video are useful preparation; they do not establish suitability or condition on their own.

Do not operate unfamiliar equipment or defeat safeguards for a demonstration. Ask the seller to arrange competent personnel and a safe inspection environment. If a powered test is unavailable, record that limitation when evaluating the offer.

5. Price the route into service

Request separate figures or allowances for dismantling, lifting, loading, transport, installation, commissioning and any immediate repairs. Confirm who is responsible for each part and the collection deadline.

• Check dimensions and weight against the intended transport and access route.
• Confirm whether the quoted price includes VAT and the stated accessories.
• Agree how changes in collection timing or equipment condition will be handled.

6. Put the agreed scope in writing

Before committing, record the asset identity, included items, agreed price and currency, disclosed condition, payment arrangements and collection responsibilities. Have the relevant people review the agreement for your business.

Raavare introduces buyers to seller-supplied listings. It does not inspect equipment, handle payment or act as the seller. Confirm availability and every material specification directly with the selling company.